When it comes to working in a virtual office, email is one of the most effective tools for communication. It is used for file sharing and for sending other confidential information.Most clients prefer to use a customised email based on their company’s website url. To configure your personalised email in Microsoft Outlook, here’s what you need to do:

  1.  Open Microsoft Outlook
  2. Click the File tab. Make sure Info is selected from the left menu and click Add Account.
  3. Select Manual setup or additional server types found at the bottom left corner and click next.
  4. Select POP or IMAP and click next.
  5. Fill in your account details (Make sure you have the necessary information for the incoming and outgoing mail server. This is usually found in the cPanel of your client’s website).
  6.  In the General tab, enter your name and a reply email address. Usually, this is the same as your email address.
  7. Click the Outgoing Server tab and select the option: My outgoing server (SMTP) requires authentication.
  8. Click the Advanced tab. Select SSL for both incoming and outgoing servers and check that the port numbers are set to 993 (for IMAP) or 995 (for POP) and 465 for SMTP.
  9. Click OK and then next
  10. Outlook will now test the settings. Click Close when it’s finished and then Next.
  11. A message will appear to confirm that you have successfully set up your email on Outlook.