File sharing is crucial when it comes to a virtual office setting. There may be times when your client would want to share a huge file with you, but is unable to send through Skype or Email because of their limited capacity. This is where a cloud storage service comes into play.

More and more people are now using Dropbox to store and share important files and folders. At first glance, you might think it’s just a simple and straightforward cloud storage. But did you know there’s a lot you can do with Dropbox?

  1. File Requests

Dropbox’s primary function is to allow you to upload and store your files online. However, it also has a file request feature that allows you to collect and receive files from anyone. The most interesting part? You can actually request a file from people who don’t have even have a Dropbox account.

Here’s how to easily request a file:

  • Log in to your Dropbox
  • Open “File requests” and click “Create a file request”
  • Describe the file you’re requesting and click “Change folder”, then Click “Next”
  • Dropbox will generate a unique link. Copy the link and share with anyone you want to receive the files from. You can also enter their emails and click “Send” to send them an invitation directly
  1. Preview any file format

Some files need special software in order to be viewed. If you have a file that can’t be opened by your computer, you can upload it to Dropbox and it will preview any kind of file including PSD, AI, PDF, SVG and more.

  1. Team Dropbox

This is especially important if you are working with a team to complete a project. This allows you to collaborate, customise and manage shared content within the group.

  • Log in to your Dropbox
  • Select “Team” in the left sidebar and click “Create Free Team”
  • Assign a team’s name and choose “Create a new Team Dropbox”. Input your email address and password, then click “Continue”
  • Invite team members by adding their email addresses
  • Click “Create Team Dropbox” to complete the process