This role is responsible for the coordination and reporting of technical project deliverables (drawings/documents) including monitoring of timeframes, budgets, and quality output. Additional responsibilities include project compliance (i.e. legislation/client policies etc.), creation of technical documentation, and providing direction/oversight to document control and projects administration staff.
Key Duties / Accountabilities:
Technical Officer
- Project Acknowledgement email to client (upon project award).
- Oversee job set up and costings requirements in relevant job management system.
- Assist with planning and scheduling project works.
- Liaise with Engineering Team to obtain status updates / progress on the completion of technical deliverables (drawings and documentation)
- Reporting on progress of technical deliverables to projects and engineering managers.
- Assist Projects and Engineering Managers to coordinate resources to ensure objectives are met.
- Monitoring and reporting on project’s team progress and efficiencies.
- Importing and review of labour (office hours) allocation from timesheets and comparison with project budgets for office and site-based services.
- Procurement and cost monitoring.
- Oversee invoicing activities including set-up of initial project billing schedules, milestone invoices, invoice readiness, review/creation of invoices (and supporting evidence) prior to client submission.
- Ensure compliance with legislative obligations where necessary.
- Manage Microsoft Teams including updates and creation / archiving of channels, tasks, registers, file sharing (document control channel) etc.
- Assist with the development / updating of project-specific reports and formal correspondence (i.e. letters / variations etc.).
- Creation of project documentation.
- Creation and oversight of document control activities including SDR requirements.
- Review contractual obligations and draft relevant sub-contractor agreement/s where required.
- Monitor and oversee procurement activities.
- Monitoring of WIP allocation as needed.
- Continue to update existing and implement new processes and procedures as required.
Senior Administration
- Provide direction and instruction to project administration and document control personnel as required.
- Coordinate workload and allocate activities as required.
- Provide training for staff and monitor progress.