We’re looking for a General Virtual Assistant who can provide administrative, bookkeeping, communication, and personal support to the client across her medical practice, contract work, family responsibilities, and property/project management. This role requires strong organisation, confidentiality, and the ability to manage diverse tasks independently.

Key Responsibilities
Bookkeeping & Compliance
– Prepare Xero BAS for their business.
– Liaise with accountant and ATO.
– Manage IRS tax filings (2022-2025) via H&R Block Expat portal.
– Support payroll and reconciliation as needed.

Email & Communication Management
– Manage multiple Gmail accounts (personal, locum, subscriptions, property).
– Organise Outlook inbox.
– Use 8×8 phone line, Microsoft 365, and LastPass.

Property Management
– Communicate with tenants and manage tasks via RentBetter.
– Support maintenance and rental documentation.

Contract Work & Credentialling
– Send documents to locum agencies and hospitals.
– Maintain credentialling files and upload CPD certificates.

Family & NDIS/Aged Care Support
– Coordinate services for four elderly parents.
– Assist with NDIS support for their family member.
– Project Coordination
– Support communication with trades for garage/workshop & drainage project (target completion March 2026).
– Collaborate with Tania’s husband on updates.

Social Media & Website
– Weekly posts for Facebook, Instagram, and LinkedIn.
– Quarterly updates to Wix website.
– Ultrasound Reporting
– Improve templates and correct typos for clearer reporting.
– Remote Reception (as needed)
– Answer phones, manage appointments, and route clinical queries using Microsoft 365 and Gentu.