We are seeking a highly organised and detail-oriented General Virtual Assistant (GVA) to provide administrative, financial, and operational support to a not‑for‑profit/community-focused organisation. The ideal candidate is proactive, reliable, and comfortable working within established processes, templates, and governance frameworks. Strong communication skills and experience with cloud-based tools are essential.
Key Responsibilities
1. Administration & Data Management
- Perform data entry and maintain accurate records.
- Manage and update registers, including members, sponsors, volunteers, and suppliers.
- Organise and maintain files within Google Drive and other cloud systems.
- Assist with meeting preparation, including agenda packs, document collation, and follow-up actions.
2. Finance & Invoicing Support
- Raise invoices and track payments (Xero experience preferred).
- Prepare bills payable lists for Treasurer approval.
- Track expenses and reimbursements.
- Provide general financial administration support (no BAS, payroll, or compliance tasks required).
3. Correspondence & Communications
- Manage and respond to emails under direction.
- Draft routine correspondence and follow-up messages.
- Liaise professionally with sponsors, suppliers, and community stakeholders.
- Maintain contact lists and communication logs.
4. Grants, Sponsorship & Research
- Research suitable grant and sponsorship opportunities.
- Assist with grant calendars, deadlines, and document preparation.
- Draft basic grant responses using provided information.
- Maintain sponsorship trackers and reporting registers.
5. General Support
- Update spreadsheets, trackers, and internal records.
- Assist with compliance documentation and digital filing.
- Support event- and show-related administrative tasks.
- Update and manage task lists and workflows using ClickUp or similar platforms.
